The COVID-19 outbreak has had large consequences for all aspects of work at UiB, also Master presentations/Adjusting oral presentations as part of a master’s degree (henceforth denoted as master presentation).

When conducting a master presentation during COVID-19, the following applies:

The masterpresentation is conducted digitally through Zoom Meetings
It is by law (UHL §3-9 pkt. 3) required that the general public can attend the master presentation though streaming with real time video and sound, with the exception of presentation of confidential nature or specific cases.
Information about the master presentation should be shared to interested parties. To maintain security in this type of online meeting we recommend that:
- A smaller group of peers at the Department is invited personally or through an internal email-list by sharing of the meeting link
- Peers from another Department is invited personally by the candidate/supervisor by sharing the meeting link
- Family and friends of the candidate is invited personally by the candidate/supervisor by sharing the meeting link.
- The general public is invited through an event listing on uib.no where they are asked to contact the organizer’s email to get access to the meeting link.
- In any social media or public postings (e.g. uib.no, Facebook, newsletters etc.), attendees are asked to contact the organizer’s email to get access to the meeting link.
If it is desired to expose the meeting link publicly, Registration must be used. It is recommended that the procedure for manual evaluation of registrees is used (and those accepted will have the meeting link sent to them). Note that ALL participants (including the candidate, opponents, supervisor and any other participants) must register if Registration is used.

Technical solution and security measures for conducting master presentations in Zoom meetings:

Zoom meetings is used to conduct the master presentation. See step-by-step guidelines for how to set these up in zoom in a safe way (Norwegian only).
Security recommendations:
- Read and understand the instructions on Secure behaviour in digital meetings from the IT-department.
- As a meeting host – familiarize yourself with the Security pane in Zoom
- Consider if you as a host want to deactivate the participants chat during all or parts of the master presentation (in the Security pane)
- Use Waiting room to ensure that only those who should attend the master presentation is admitted. Ask all participants to rename themselves with their full name before you let them in by sending a message to the waiting room through the chat.